OAC Meeting Administration

Oversee weekly owner, architect and contractor (OAC) meetings for the project during the course of construction that includes:

(1) preparing and circulating meeting agendas that identify key topics of discussion; and

(2) preparing and distributing meeting minutes that summarize discussions and reflect specific action items and deliverable dates resulting from these meeting;

quality control

Develop and oversee a project-specific quality control program that includes:

(1) identifying certain scopes of work that require third-party peer review to audit certain designs proposed by a design consultant or to develop a new design;

(2) identifying specific scopes of work that require third-party field inspections to review, audit and document the work performed by (sub)contractors;

(3) performing weekly site visits to review the quality and progress of the work in place;

(4) performing a photographic and written documentation process that accurately reflects the quality and state of the work at a specific time;

(5) identifying any existing or potential construction defects and, if possible, recommending mitigation measures with respect to these possible defects; and

(6) maintaining a well-organized document repository system to store, access and disseminate project related information.

payment application Preparation & review

Oversee and maintain the payment application submittal process for the project that includes:

(1) gathering and reviewing invoices submitted by design consultants, (sub)contractors, material/equipment suppliers and other project vendors;

(2) preparing and submitting monthly payment requests that include detailed payment instructions, schedule of values, invoices, payment receipts and the appropriate lien waiver and release forms; and

(3) tracking preliminary lien notices filed by (sub)contractors and material/equipment suppliers.

subcontractor referrals and vetting

subcontractor review & negotiations

subcontract administration

budget administration

Administering the project budget, including updating and reconciling the budget during the course of construction to track change orders, invoices, payments and the funds required to complete the project at that point in time.

fri administration

contractor and subcontractor dispute records

Value engineering analysis